Washington IFTA Requirements

If you own a qualified motor vehicle in Washington, you must register for IFTA filing in the state. A qualified motor vehicle is a motor vehicle used, designed, or maintained to transport persons or property having:

• Two axles and a gross vehicle weight or registered gross vehicle weight exceeding 26,000 pounds or 11,797 kilograms; or
• Having three or more axles regardless of weight; or
• The combined weight exceeds 26,000 pounds or 11,797 kilograms.

Qualified Motor Vehicles do not include recreational vehicles unless they are used in conjunction with any business endeavor. Recreational vehicles are vehicles such as motor homes, pickup trucks with attached campers, and buses exclusively for personal use.

You can submit a Washington application by mail or in person to the Washington Department of Licensing. Incomplete applications will be returned, which will delay processing. There is a $10 fee for each set of decals. You will need one set per qualified vehicle. You should receive your decals in a couple of weeks. Same day decals are available when you apply in person.

Renewal applications can be completed by mail, in person or online.

The deadlines to file Washington quarterly IFTA returns are as follows:

*If the due date falls on a Saturday, Sunday or legal holiday, the next business day is considered the tax reporting filing due date.

Note: An Washington IFTA fuel tax report must be filed even if no fuel was used.

A late penalty of $50 or 10% of the tax due, whichever is greater, is added to late returns received. Interest is also added to all late tax payments at a rate of 1% per month.

Even if you have a net refund, interest still applies for any fuel use tax underpayment. Interest is calculated from the day after the due date of the return until the date the payment is made.

Washington IFTA audits are used to verify compliance. All base jurisdictions must audit 3% of the IFTA accounts in their state per year. Carriers will be contacted in writing at least 30 days before the audit and must have their records available for the audit.

For more details, see www.dol.wa.gov or let TruckLogics take the paperwork out of your way by using our Washington Quarterly IFTA Filing Services!

The most efficient way to stay organized and maintain IFTA compliance is with the expertise of our cloud-based trucking management software.

All aspects of your business, including managing dispatches, expenses, invoices, and generating IFTA Reports, can all be handled all in one place.

Start generating your IFTA the easy way today!